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Privacy Policy

Last Updated: November 21, 2025

 

OUR PRIVACY COMMITMENT 

Thank you for visiting Vesta Social Innovation Technologies’ Resiliency in Action Website (the “Website”) and learning more about our mission and services to empower survivors of gender-based violence and harassment by providing them with pathways to healing, to justice and to reporting. This Website is designed to provide training and tools for organizations serving immigrant, refugee, and non-status women who are survivors of gender-based violence so that they may connect survivors to support more efficiently.

This Website is intended an audience over the age of 16 years old. We do not knowingly collect information from children under the age of 16 years old.

Vesta is committed to protecting the privacy of the people we serve, including clients, stakeholders, and employees. We value the trust placed in us by the public and recognize that maintaining this trust requires us to be transparent and accountable in how we treat the information that has been given to us.

Your personal information matters.

 

PURPOSE

The purpose of this Policy includes:

  • Explaining how Vesta collects, uses and discloses personal information in accordance with applicable legislation;
  • Promoting transparency of Vesta data practices and the measures we undertake to safeguard personal information;
  • Providing clarity on how Vesta collects and utilizes personal information; and
  • Enabling awareness for individuals on how to contact Vesta if you have questions, inquiries, or complaints.

 

SCOPE

This Policy covers the handling of personal information and analytics data collected by Vesta, including information or data (herein referenced as ‘information’) that is stored, processed, or otherwise shared with Vesta. It covers the use, disclosure, processing, storing, and deletion of personal information.

 

THE POLICY

Vesta is guided by internationally recognized privacy best practices and complies with relevant privacy laws.

 

ACCOUNTABILITY

Vesta is responsible for personal information in its custody and/or under its control and has designated a Privacy Officer who is accountable for our compliance with our privacy policy and all related privacy principles and laws.

 

DATA THAT WE MAY COLLECT

Vesta limits its collection of personal information to that which is required for its business operations and services.

The types of information collected by Vesta for the Website may include, but is not limited to:

  1. Google Analytics Usage Data: Usage statistics about your interactions with the Website, including the last webpage or application you visited before visiting our Website (referrer information), the Website pages visited, the time spent on each page, the date and time of your visit, and the features and resources you accessed or used (for example, if you signed up to receive our newsletter). We use Google Analytics to help analyze how visitors use the Website. We do not combine the information generated using Google Analytics with any other information you may provide to us. Google Analytics collects the IP address assigned to you when you visit the site. It places a persistent cookie on your web browser to identify you as a unique user the next time you visit the site and recognizes you when you visit other sites that use Google Analytics. Google Analytics continues to collect and store this information even if the “Do Not Track” function of your browser is turned on. Google’s ability to use and share information collected by Google Analytics about your visits to the Website and other sites is governed by the Google Analytics Terms of Use. To see an overview of privacy at Google and how to opt out of certain Google practices, visit Google’s Privacy Policy. You can prevent your data from being collected by Google Analytics by downloading the Google Analytics opt-out browser add-on. Opting-out is generally done by the third party dropping a cookie on your browser indicating your intent to opt-out. If you get a new device, install a new browser, erase, or otherwise alter the third party’s browser cookie file, you may clear the opt-out cookie and no longer be subject to the opt-out.
  2. Approximate Geographic Data: An approximate geographic location, including information like country, city, and geographic coordinates, calculated based on your IP address. If you are using a mobile device, your mobile device’s geographic location (specific geographic location if you have enabled collection of that information, or general geographic location automatically). We collect this data for the following purposes:
    1. To recognize your browser if you leave the site and come back, so we understand you are the same visitor.
    2. To provide the content and services on our Website and improve them. We analyze information about how many visitors we have, how our visitors use our Website and what content, resources, and features they access and use, to improve the site experience and provide additional resources to survivors and allies.
    3. Testing and site analytics, so we can understand any technical problems or issues with our Website and fix them.
    4. Complying with our obligations. We may use visitor information to carry out fraud prevention checks or comply with other legal or regulatory requirements, where this is explicitly required by law.
    5. Contact information for our newsletters.
  3. Information We Collect If You Contact Us or Sign Up to Receive Our Newsletter: The Website provides various ways for you to contact us and provide additional information to us about you. If you choose to subscribe to our Vesta newsletter, you will receive periodic email updates about our mission, activities, resources to survivors and their allies, impact reports, as well as messages regarding partnership efforts. We may add you to our subscriber list if you register for one of our events, or otherwise share your contact information with us via means other than our Website. You can “opt out” of receiving our emails at any time via the unsubscribe link in the footer of each of our email messages. If you use the ‘Join our Waiting List’ feature to suggest an organization, company, or network with whom we could partner to offer Vesta, we will ask you to provide your name, email, the name of the institution you are suggesting, your title and affiliation with the suggested institution, the industry of the institution, and anything else you want to let us know about the institution. We will use this data to add your information to our partnership waiting list and to contact you once we are ready to discuss a potential partnership with your institution. We may add the email address you submitted to our Newsletter subscribers to keep you informed on our activities, product and partnership updates. You can unsubscribe from our Newsletter at any time.
  4. Email and Newsletters: MailChimp is Vesta’s email service provider. MailChimp sends emails to our donors and subscribers on our behalf. When you interact with an email message that you receive from us, MailChimp may collect information about your device and whether you opened, read, deleted the email, or took any action promoted by the email. MailChimp uses cookies and other tracking technologies to collect some of this information. If you have enabled the “Social Profiles” feature in your MailChimp account, additional information may be shared between MailChimp and your social media platform (such as Facebook or Twitter). For more information, you can visit MailChimp’s Privacy Policy.

 

CONSENT

Vesta obtains the individual’s consent for the collection of personal information. Vesta only collects personal information that has been provided voluntarily and with consent and will only collect personal information that is necessary. This consent may be express or implied, depending on the information collected and the purpose of the processing of it. Please see more information in our main Privacy Policy at: https://vestasit.com/privacy-policy/.

 

LIMITING USE, DISCLOSURE & RETENTION

Vesta uses the above-noted information we collect only for the purposes of developing, maintaining and offering the Website for your use.

Where consent and contact information has been provided, Vesta may use your personal information to send periodic mailings with information about new programs and services, requests for support, fundraising opportunities, or upcoming events.

Vesta will only maintain personal information for the time it is required to utilize the personal information or to adhere to legislative requirements. Once the retention period expires, your personal information will be securely deleted.

Vesta may share de-identified and aggregated data personal information with organizations it partners with, as well as to seek funding.

 

ACCURACY

Vesta makes every reasonable effort to ensure that the personal information it collects, uses and discloses is accurate and complete. When direct collection is not feasible or appropriate, Vesta makes every reasonable effort to ensure the accuracy of personal information collected from third parties.

 

SAFEGUARDS

Vesta ensures that personal information in its custody is secured in a manner appropriate to the sensitivity of the information. Vesta ensures that records containing personal information are protected from unauthorized collection, access, use, disclosure and disposal by putting in place reasonable administrative, physical and technical security measures. All employees ensure that personal information which they handle as part of their job is secure from unauthorized access, that collection, use and disclosure of personal information is minimized and that records are managed in accordance with an established records retention and disposal system.

Safeguards include:

  • Vesta uses Secure Socket Layer (SSL) encryption technology to ensure the integrity and security of the personal provided online; and
  • Computers and phones with data access are password protected.

 

OPENNESS & TRANSPARENCY

It is important ethically and legally to provide reasonable transparency to individuals in respect to the processing and handling of their personal data. Vesta’s Privacy Policy is available on Vesta’s Website. Printed copies are available from Vesta’s Privacy Officer upon request. In the event that errors or concerns are discovered, findings must be shared with the Privacy Officer.

 

CHALLENGING COMPLIANCE

Complaints or questions with respect to Vesta’s compliance with this Privacy Policy may be made to Vesta’s Privacy Officer. Vesta’s Privacy Policy will continue to evolve over time to reflect current best practices in privacy protection, legislative amendments and as Vesta’s responsibilities evolve.

 

YOUR RIGHTS

You have the right to do the following:

  • Withdraw your consent at any time. You have the right to withdraw consent where you have previously given your consent to the processing of your information.
  • Object to processing of your personal information. You have the right to object to the processing of your personal information if the processing is carried out on a legal basis other than consent.
  • Access your personal information. You have the right to receive a copy of the personal information we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.
  • Verify and seek rectification. You have the right to verify the accuracy of your personal information and ask for it to be updated or corrected.
  • Restrict the processing of your personal information. You have the right, under certain circumstances, to restrict the processing of your personal information.
  • Lodge a complaint. Users have the right to bring a claim before the applicable Privacy Commissioner regarding any collection, use or disclosure of their personal information.

How to exercise your rights

To exercise the rights described above, you need to submit your verifiable request to us by contacting us at privacy@vestasit.com. For us to respond to your request, it’s necessary that we know who you are. Therefore, you can only exercise the above rights by making a verifiable request which must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We will not be able to respond to any request if we are unable to verify your identity and therefore confirm the personal information in our possession relates to you.

 

CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time to reflect, for example, changes to our practices or for other operational, legal or regulatory reasons. We strongly encourage you to refer to this Privacy Policy often for the latest information about our privacy and security practices.

 

CONTACT

If you have you any questions about our privacy practices, would like to access or change the personal information we have collected about you, or would like to make a complaint, contact:

Privacy Officer

Vesta

privacy@vestasit.com

Vesta will provide acknowledgement of receipt of your inquiry/concern, and will provide either a full response, or with a reason for a further extension, within 30 calendar days.